✨ Introducing the All-New Touch Interface

We’re excited to unveil a completely redesigned Touch Interface in Billees — crafted with modern UI elements to deliver a sleek, intuitive, and delightful user experience.

This new interface brings all the power of our traditional keyboard-based sales screen, now optimized for touchscreen workflows. Whether you're using a tablet or a large-format touch POS terminal, the experience is fast, fluid, and frictionless.

(Screenshot: All-New Touch Interface in Action)

🔹 Key Highlights:

• ✅ Full Feature Parity with traditional sales screen (billing, discounts, customer search, etc.)
• 🖱️ Large, Tap-Friendly Controls for quick and easy navigation
• 🎨 Modern Aesthetics with responsive layouts and smooth transitions
• 📦 Smart Item Grid for faster product lookup and one-tap checkout
• 🧾 Dynamic Billing Area that adapts to touch input for seamless edits
• 💡 Optimized for Counter Sales, Kiosks & Retail Floors

Whether you're a seasoned cashier or a first-time user, the new touch experience is designed to be intuitive and efficient — making every sale faster and more enjoyable.

🛠️ Configuring Touch Interface

Billees is designed with flexibility at its core — seamlessly adapting to both touch-enabled and non-touch environments based on your device’s hardware support.

To enable the Touch Screen Interface, follow these simple steps:

1. Navigate to Settings
2. Go to This Device
3. Locate the option Touch UI Mode
4. Select your preferred layout:
   • 1. Display cart on the left side
   • 2. Display cart on the right side

Once enabled, Billees will switch to a touch-optimized layout — giving you the same reliable functionality in a more intuitive format.

📩 WhatsApp Messaging — Share Invoices, Reminders & More

Billees now brings powerful WhatsApp integration, helping you stay connected with your customers — right from the billing screen.

(Screenshot: WhatsApp Messaging in Action)

You can now share beautifully formatted invoice copies directly with customers via WhatsApp, along with essential documents like:

• 📄 Outstanding Payment Reminders
• 📘 Customer Ledger Statements
• 🧾 Payment Receipts (as PDF attachments)

This seamless communication not only improves customer engagement but also reduces manual follow-ups and speeds up collections.

⚙️ Configuring WhatsApp Messaging

Setting up WhatsApp messaging in Billees is simple and seamless. When you send your first message from the Billees server, the system will guide you through a step-by-step setup process — no technical expertise required.

This is a one-time setup on the main Billees server. Once configured, all LAN-connected client devices will communicate with the local server to send WhatsApp messages. No additional setup is needed on LAN clients.

⚖️ Weight Scale Integration — Real-Time Billing Made Effortless

Billees now comes with seamless Weight Scale Integration, enabling real-time reading of the item's weight directly from your connected scale.

As the weight is captured live, the system instantly calculates and displays the SKU’s final price, ensuring accurate and super-fast billing.

This fluid process eliminates delays, reduces manual errors, and makes billing for fruits, vegetables, groceries, or any weight-based items incredibly smooth.

📦 Inventory Control — Flexible Stock Validation

Billees is primarily designed for pick-and-sell model stores and works reliably offline, even when your local or cloud servers are temporarily unavailable due to network or other issues.

Because of this, Billees does not validate stock availability when items are added to the cart by default. However, we understand that some business verticals require strict validation before allowing a SKU to be added.

Now, you have the flexibility to choose whether to allow negative stock or stop sales when stock is insufficient.

To configure this, go to: Settings > Outward > Inventory Control and select:

1. Allow Negative Inventory
2. Stop Negative Inventory

🔒 Security Enhancements — Advanced User Controls

In response to popular demand, Billees now offers advanced security and user control features to better manage your operations:

1. Weight Lock: Prevent changes to the item weight when the quantity is captured directly from the electronic weight scale.
2. User-Based Bill Visibility: Users can only view bills they have created, while admin staff retain full access to all bills.
3. Authorized Editing: Editing of bills or entries now requires approval from an admin or manager, ensuring tighter control.

✨ New! Assign custom-designed report templates to specific users, tailoring reports to fit individual roles and responsibilities — boosting efficiency and security.

🖼️ Product Catalogue Images — AI-Powered Image Suggestions

(Screenshot: All-New Touch Interface in Action)

With this release, Billees is now enhanced with AI capabilities to help you build a beautiful product catalogue effortlessly.

The system will automatically suggest relevant images for your SKUs. Simply pick the ones you like from the list — no need to search or upload manually.

This not only makes your catalogue visually appealing but also speeds up billing in the touch interface by helping you quickly identify products.

🍽️ KOT Support — Built for Quick Service Businesses

Billees is now optimized for Quick Service formats such as cake shops, sweet shops, and fast food outlets — where customers are invoiced immediately and receive multiple Kitchen Order Tickets (KOTs) for different food counters.

Each KOT is printed with order details relevant to a specific kitchen section, enabling faster preparation and smoother operations.

To use this feature, configure the Kitchen Module and enable "Print KOT" in your Bill Printing Profile as shown in the instructional video.

🖨️ Printing Enhancements — Smarter Bill Formats

Billees now gives you more control and clarity in printed bills with the following new options added to the Print Design Template:

1. Customer Outstanding Balance: Option to display the customer’s current outstanding amount on the invoice.
2. Merge & Sort Products: Merge items with the same name and apply sorting to keep the bill tidy and easy to read.

These enhancements are especially useful for repeat customers and high-volume sales where clarity and summarization matter.

• Created By: Displays the username and timestamp of the original entry creator.
• Last Updated By: Shows who last modified the record and when.
• Printed By: Captures the username and time when the document was printed.

🏷️ Barcode Enhancements — Smarter Scanning, Better Compliance

Billees now includes powerful barcode handling features to better serve FMCG and retail businesses with diverse packaging and compliance needs.

1. Multiple Barcodes per SKU: Add multiple barcode entries to a single SKU. Perfect for FMCG items where the same product may arrive with different barcodes based on batch, vendor, or packaging.
2. Extended Support for Batch/Expiry/Best Before SKUs: Earlier versions supported only standard items with a single barcode. Now, Billees has extended support to allow multiple barcodes for SKUs that include Batch Number, Expiry Date, and Best Before tracking.
3. Barcode Price Override Configuration: Previously, in-house barcodes with printed prices would override any pricing changes made in the Price Update module. Now, you can configure the system to use the Inventory Price Table at checkout and ignore the price in the barcode when required.
4. Price per Gram Printing: To meet compliance standards, you can now print price per gram on your barcodes for items sold by weight.

These updates bring greater flexibility, accuracy, and legal compliance to your barcode and pricing workflows.

💰 Accounting — Smarter Payment Handling & Ledger Clarity

Billees now offers enhanced accounting features to improve how you handle payments, refunds, and financial reporting:

1. Accept Excess Payments: While receiving payments from customers, you can now accept amounts greater than the due and post the excess as On-Account. This balance can be adjusted automatically with future settlements. The same feature is available for supplier payments too.
2. Detailed Ledger Printing: Option to print line item-level details in customer ledger/statement for more transparent and informative account reports.
3. Advance & On-Account Refunds: You can now refund advance payments or on-account balances to customers, offering more control over special cases and transaction adjustments.

These features bring added flexibility and professionalism to your day-to-day financial operations.

🧩 Master Attribute Customization — Tailor Your Masters

Billees POS now gives you complete control over your master screens with the new Attribute Customization feature. You can now personalize the way attributes are displayed and managed in the Customer, Supplier, and Product Master screens.

• 👁️ Hide unwanted attributes to simplify your forms
• 🔀 Reorder attributes to match your workflow
• 📦 Change attribute groups for better logical organization

🔧 Shortcuts:
Press F3 in any Customer, Supplier, or Product Master screen to access the attribute customization panel.
Press Alt + D on any field to set a default value for that attribute.

This feature enhances usability, improves data entry efficiency, and adapts your system to fit your unique business processes.

🏬 Multi-Stores — Location-Based Control for Single GSTN

For businesses operating multiple stores under a single GST number, Billees now introduces enhanced store-level configuration and visibility:

1. Store-Specific Payment Types: Define which payment types (Cash, UPI, Card, Wallet, etc.) are acceptable at each individual business location/store. This helps enforce accurate collections and improve cashier discipline per outlet.
2. Store-Level Data Visibility: Users can now view only the transactions related to their assigned store. This ensures better data isolation, security, and operational focus across locations.

These updates simplify the management of multi-store operations while preserving data accuracy and compliance under a single GST registration.

🛒 Sales — Smarter Shortcuts in Barcode Cell

The Barcode entry cell in Billees is not just for scanning items — it also supports powerful hidden commands to speed up billing and provide key insights without leaving the screen. In addition to the existing shortcuts like:

• +Qty — to increase item quantity
• /Discount% — to apply a discount percentage
• *Price — to override the selling price

We’ve now introduced two new commands:

1. /p — Invoice Profit & Margin: Instantly shows the profit amount and margin percentage on the current invoice.
2. /h — Customer Purchase History: Displays the customer’s purchase history for better engagement, upselling, and service personalization.

These smart shortcuts make your Billees experience more powerful and efficient — all from one single input cell.

⚡ Quick Checkout — Payment Tender Shortkeys

While Billees already provides an intuitive checkout flow suitable for beginners, power users can now speed up billing even more with shortcut keys assigned to payment tender types.

Assign keyboard shortcuts like ALT+1 to ALT+9 to your preferred tender types (Cash, UPI, Card, Wallet, etc.) and complete checkouts with just a keypress.

To set up shortkeys, go to Settings > Payment Types and assign the desired Shortkey to each payment method.

This feature is ideal for high-traffic counters, reducing transaction time and improving cashier efficiency.

🔄 Sales Order to Invoice — Smarter Conversion Workflow

In previous versions, converting a Sales Order to an Invoice would automatically pull in only those SKUs with stock-in-hand, requiring the user to manually adjust quantities in the invoice screen.

With this update, the system now allows you to edit quantities directly from the Pending Sales Order SKU list before conversion. This improves control and speeds up processing by letting you select or adjust only the items you want to convert to sales.

The result: a smoother, faster, and more accurate order fulfillment experience.

🧾 Billing Screen — New Option for Repeated SKU Scans

In earlier versions of Billees, scanning the same SKU multiple times (with identical price and properties) would automatically increase the quantity in the existing line item.

With this release, you now have a configuration option to create a new line for each scan of the same SKU — even if the price and details remain the same. This gives more flexibility and visibility, especially for tracking item-wise billing actions.

⚠️ Billees recommends continuing with the default “append quantity” method for most businesses. Adding separate rows for every SKU scan increases the number of records stored in various database tables, which may impact report generation speed and overall system performance — especially for high-volume billing environments.

Choose this setting cautiously if your business deals with a large number of invoices and high SKU count per bill.

This feature also integrates seamlessly with the new print template options for merging and sorting line items at print time.

🚚 E-Way Bill — Bulk Generation via JSON Upload

Billees now supports bulk generation of E-Way Bills through standard JSON file uploads compatible with the official e-Way Bill portal. This feature simplifies compliance for businesses generating multiple invoices that require e-Way Bills.

With just a few clicks, export all relevant documents to a single JSON file, ready to upload and process in one go.

📢 Coming Soon: In the upcoming release, we will provide direct API integration with the e-Way Bill and e-Invoice systems — eliminating the need for manual uploads and enabling seamless real-time compliance.

📤 Export Customer & Supplier Masters

You can now effortlessly export Customer and Supplier master records to Excel directly from the respective master list screens.

Simply open the Customer Master or Supplier Master list and click on the Export to Excel button to download the data.

🖨️ Bulk Invoice Printing — One-Click Multi-Print

Save time with the new Bulk Invoice Printing feature. From the View Sales Transactions screen, you can now select multiple invoices and print them all in one go — no need to open and print each one individually.

This is especially helpful for end-of-day operations, customer dispatches, and centralized printing tasks in high-volume businesses.

Simply filter, select, and click Print — and Billees handles the rest.

🧾 Debit/Credit Note — Dedicated Print Templates

In this release, Billees introduces separate print templates for Debit Notes and Credit Notes, providing clearer document classification and improved compliance.

Previously, debit and credit notes used the same invoice print template, which sometimes caused confusion or formatting issues. Now, you can customize and manage dedicated layouts for these documents independently from sales invoices.

To configure, go to Settings > Print Profiles and select the new templates under the respective transaction types.

⚠️ Data Purge – Reset with Caution

There are scenarios where you may need to purge your data — such as after practicing on the software, preparing for a fresh rollout, or cleaning up older records. Billees provides a flexible Data Purge utility in Advanced Settings to manage these needs efficiently.

You can choose from the following options:

• Reset to factory defaults – Clears all data including masters and configurations.
• Keep Masters, delete Accounts, Inventory, Sales & Purchases.
• Keep Masters and Inventory, delete all Accounts, Sales & Purchases.
• Keep Masters and Inventory, delete Accounts, Sales & Purchases up to a specific date.

⚠️ Warning: Data purge actions are irreversible. Please ensure you take a backup and understand the impact before proceeding.

To use this feature, go to: Dev-Settings > more > Data Purge

🛡️ Live Backup – Your Data, Always Protected

We are excited to introduce Incremental Live Auto Backup for all Standard Edition users of Billees. This critical feature ensures that your valuable business data is protected in real-time, without the need for manual backup routines.

With Live Backup enabled, Billees automatically tracks and stores changes as they happen – making it easy to recover from unexpected power failures, system crashes, or hardware issues.

• ⏱️ Real-time data protection – No delay, no data loss.
• 🧠 Smart incremental storage – Efficient space usage by saving only what changes.
• 🔄 Automatic operation – No manual backups needed.
• 🗂️ Reliable recovery points – Restore to previous states instantly.

⚠️ Important: The Billees shadow backup is stored in the same location as your primary database. This is to ensure compatibility and avoid version mismatches.

🔐 We strongly recommend: Taking regular full backups of your Billees data folder to an external hard drive or cloud storage to safeguard against system-wide failures such as disk corruption, theft, or ransomware attacks.